🔐 Your Privacy Matters: We are committed to protecting the privacy of our users, especially students and educational institutions. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you use our web application.
1Introduction
Welcome to UCAT ("we," "us," or "our"). We are committed to protecting the privacy of our users, especially students and educational institutions. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you use our web application.
2Information We Collect
2.1 User Information
📝 Personal Information We May Collect:
- Name: For account identification and personalization
- Email address: For authentication and communication
- Username and password: For secure account access
- Profile information: Including profile picture, school, grade level
- Contact information: Such as school address for institutional verification
2.2 Student Information
⚠️ Child Privacy Protection: We collect limited student information only with proper parental or guardian consent, ensuring compliance with educational privacy laws.
🎓 Student Data (with proper consent):
- Student name: For assessment tracking and identification
- Student attendance records: For educational monitoring
- Student performance data: For assessment and progress tracking
- Educational activities: Assignment completion and participation
2.3 Usage Information
📊 Automatically Collected Information:
- IP address: For security and geographic insights
- Browser type and version: For compatibility optimization
- Operating system: For technical support
- Referral source: To understand how users find our platform
- Date and time of access: For usage analytics
- Usage data and patterns: For platform improvement
3How We Use Your Information
3.1 Authentication
🔑 Google School Email Integration: We use your Google school email address to facilitate secure user authentication, allowing you to access our web application using your school credentials safely.
3.2 Platform Services
We use your Google school email address to ensure appropriate access and privileges within our web application. The collected information serves various purposes:
- Providing and maintaining our web application
- Personalizing and improving user experience
- Communicating with users about important updates and features
- Analyzing usage patterns and trends for platform enhancement
- Complying with legal obligations and educational regulations
- Ensuring platform security and preventing misuse
4Disclosure of Your Information
4.1 Google Integration
🔐 Limited Google Sharing: We may share your Google school email address with Google solely for authentication purposes. We do NOT have access to your Google password or other Google account information.
When you authenticate using your Google school email address, we only use this information to verify your identity and grant you access to our web application. This sharing is done exclusively for secure login purposes.
4.2 Third-Party Disclosures
We do not sell, trade, or otherwise transfer your personal information to third parties except:
- With your explicit consent
- To comply with legal obligations
- To protect our rights and safety
- For essential service providers (with strict data protection agreements)
5Security
🛡️ Security Measures: We take reasonable measures to protect your information from unauthorized access, disclosure, alteration, or destruction. However, please be aware that no data transmission over the internet is entirely secure.
Our security measures include:
- Encrypted data transmission (HTTPS)
- Secure server infrastructure
- Regular security audits and updates
- Access controls and authentication protocols
- Staff training on data protection
6Your Rights
👁️ Access Rights
Review and access your personal information stored in our system
✏️ Update Rights
Update or correct your personal information when necessary
🗑️ Deletion Rights
Request deletion of your personal information (subject to legal requirements)
📧 Communication Control
Opt-out of marketing communications at any time
⚖️ Legal Rights
Exercise your data protection rights under applicable local laws
📋 Data Portability
Request a copy of your data in a structured, machine-readable format
7Children's Privacy
👶 Child Protection: Our web application is intended for use by students and educational institutions. We do not knowingly collect or maintain information from children under the age of 13 without proper parental or guardian consent.
We adhere to the following principles for children's privacy:
- Parental consent required for children under 13
- Limited data collection focused on educational purposes
- Enhanced security measures for student data
- Regular review of data practices involving minors
- Compliance with applicable children's privacy laws
8Changes to this Privacy Policy
We may update this Privacy Policy periodically to reflect changes to our data practices. We will notify you of any significant updates through:
- Prominent notices on our website
- Email notifications to registered users
- In-app notifications for significant changes
We encourage you to review this Privacy Policy regularly to stay informed about how we protect your information.
9Contact Information
📞 Get in Touch: If you have questions or concerns about this Privacy Policy or our data practices, please contact us through the contact information provided on our website.
10Account Termination
10.1 Automatic Termination
User accounts on our web application will be automatically terminated under the following circumstances:
- When a user leaves the school
- When a user finishes their education at the school
- Upon request by the educational institution
- For violation of terms of service
10.2 Data Retention and Deletion
🗄️ Data Lifecycle: Upon account termination, we retain your information for a limited period as required by law and for fulfilling legal obligations, such as compliance with record-keeping requirements. After this retention period, your personal information will be securely deleted from our systems.
10.3 Reactivation Process
If you return to the school or require access to our web application in the future, you may need to create a new account or follow the reactivation process provided by your school.
11Teacher Accounts and Student Enrollment
11.1 Teacher Account Requirements
Teachers who wish to use our web application must create an account with verified credentials including:
- Name and professional details
- School email address for verification
- Educational institution affiliation
- Professional role and responsibilities
11.2 Student Enrollment Process
Teachers, as authorized users, may enroll students with limited information:
- Student names and identifiers
- Educational data relevant to assessments
- Class and grade level information
11.3 Data Responsibility
⚖️ Teacher Responsibility: Teachers are responsible for ensuring they have the necessary rights and permissions to enroll students and provide their information for educational purposes within our web application.
11.4 Student Data Protection
We are committed to protecting student data privacy through:
- Exclusive use for educational purposes
- Stringent security measures
- Protection against unauthorized access or disclosure
- Regular security audits and monitoring
- Compliance with educational privacy regulations
11.5 Data Access Controls
Teachers may access student data within the web application for educational and administrative purposes. This access is governed by:
- Applicable laws and regulations
- Educational institution policies
- Professional ethical standards
- Our platform security protocols
💬 Questions About Privacy? If you need clarification about any aspect of our privacy practices or have concerns about how your data is handled, please don't hesitate to reach out to our privacy team.